Document Digitisation
& Scanning
Document Digitisation
& Scanning
Document Digitisation & Scanning
Managing physical documents can be a challenge, from sifting through stacks of files to dealing with misplaced records. Our Document Digitisation and Scanning Services can help transform your record management process and unlock efficiency. The costs, inefficiencies, and risks of managing your documents on-site are also often hidden and not clearly known. DSM understands these challenges and offers comprehensive document lifecycle management solutions that provide peace of mind. By converting your physical documents into digital formats, we help you reduce storage costs, increase efficiency, and ensure compliance with industry standards.
Service Overview
Scanning as a Service:
Many businesses generate a continuous flow of documents that need regular digitisation. This service offers a seamless solution for businesses looking to digitise their documents on an ongoing basis without the hassle of managing the process internally.
Scan-on-Demand:
This service is for customers who store physical paper based records with us, enabling on-demand scanning of specific documents. Ideal for businesses needing instant access or those transitioning to a paperless or paper-light system.
Bulk Scanning:
Convert large volumes of documents into digital format, including collection, scanning, and secure destruction. Ideal for quick access, improved organisation, and supporting paperless initiatives.
Large Format Scanning:
Digitise oversized documents for easy storage and access. Commonly used in architecture, engineering, and manufacturing for digitising blueprints, maps, and technical drawings.
Service Overview
Scan-On-Demand:
This service is for customers who store physical paper based records with us, enabling on-demand scanning of specific documents. Ideal for businesses needing instant access or those transitioning to a paperless or paper-light system.
Bulk Scanning:
Convert large volumes of documents into digital format, including collection, scanning, and secure destruction. Ideal for quick access, improved organisation, and supporting paperless initiatives.
Large Format Scanning:
Digitise oversized documents for easy storage and access. Commonly used in architecture, engineering, and manufacturing for digitising blueprints, maps, and technical drawings.
Key Benefits of working with DSM to manage your Document Digitisation & Scanning Projects:
DSM works closely with customers to determine the most effective approach to their digitisation journey, offering scalable solutions tailored to their needs. Many companies adopt a hybrid model, storing critical records while undertaking bulk scanning projects as required. Others opt for full-scale bulk scanning. The choice depends on various factors, including budget, space constraints, and compliance requirements, allowing DSM to provide a solution that fits perfectly with your business’s specific needs.
With DSM’s digitisation services, you can quickly retrieve critical documents without the hassle of manual searches, ensuring vital information is always at your fingertips. By converting physical files into digital format, you eliminate time-consuming paper searches, allowing for faster decision-making and improved productivity. Whether in the office or working remotely, instant access to documents streamlines workflows and keeps your business running smoothly.
Digital documents enable seamless collaboration across teams, regardless of location. By centralising files in a secure digital environment, team members can easily share, edit, and review documents in real-time, fostering better communication and quicker project turnarounds. This enhanced accessibility not only boosts efficiency but also supports a more cohesive and agile working environment.
DSM’s digitisation process reduces the risk of loss or damage to important documents by securely storing them in digital format. Our services help you meet industry standards and comply with privacy regulations effortlessly. With advanced security measures in place, your digital archives are protected against unauthorised access, ensuring data remains confidential and compliant with legal requirements.
Transitioning to digital archives with DSM significantly cuts storage costs by removing the need for bulky physical storage. Digitising documents frees up valuable office space, allowing it to be repurposed for other business needs. This shift not only reduces overheads but also creates a more organised and efficient workplace where information is easily accessible and space is maximised.
FAQs
We can digitise a wide range of documents, including medical records, legal documents, financial records, engineering drawings, and more. Our digitisation services cater to various industries and document types.
The scanning process involves preparing the documents, scanning them using high-quality scanners, and converting them into digital formats. The digital files are then indexed and securely transferred to our customers.
Digitising your documents offers several benefits, including improved accessibility, enhanced security, reduced physical storage space, and easier compliance with legal and regulatory requirements. It also supports disaster recovery and business continuity efforts.
We use advanced encryption and access control measures to ensure the security of your digital documents during transfer protocols.
We have secure encrypted transfer protocols if you wish to store your files within your own IT solution or we can bulk load to a customer SFTP site if required. We also offer secure and encrypted HDD for manual transfer requirements.
Scan on Demand is a service that allows you to request specific documents to be scanned and delivered to you digitally as needed. When you request a document, we retrieve it from storage, scan it, and provide you with a digital copy.
We offer fast turnaround times for Scan on Demand requests, with most documents being scanned and delivered within a few hours. This ensures you have quick access to the information you need.
Bulk scanning involves digitising large volumes of documents at once. The benefits include improved accessibility, enhanced security, reduced physical storage space, and easier compliance with legal and regulatory requirements.
After scanning, the original documents can be returned to you, securely stored in our facility, or securely destroyed, depending on your preference. We ensure that all documents are handled with care throughout the process.
We can scan a variety of large format documents, including engineering drawings, architectural plans, maps, blueprints, and posters. Our large format scanning services cater to various industries and document types.
We can scan documents up to A0 size (841 x 1189 mm), depending on the specific requirements. Our high-quality scanners ensure that even the largest documents are digitised with precision.
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We’re here to assist you with any questions or needs you may have.
Call us at +353 61 332 206, email info@dsm.ie, or click here.
