Scan-on-Demand
Document Digitisation
Scan-on-Demand
Document Digitisation
Digitise Your Documents As You Need Them
DSM’s Scan-on-Demand is a document digitisation service that provides instant access to your physical records whenever you need them. Instead of digitising your entire archive at once, you can request specific documents to be scanned and delivered digitally on demand. This service offers flexibility and efficiency, making it ideal for businesses that require quick access to certain records while maintaining a hybrid storage solution. Whether you’re managing compliance requirements, space constraints, or budget considerations, our Scan on Demand service allows you to keep control over your document management process.
DSM Scan on Demand Highlights
Flexible Digitisation:
Scan only the documents you need at any time, tailoring the process to fit your specific needs. This approach allows for efficient resource use and minimises unnecessary digitisation efforts.
Instant and Secure Access:
Retrieve scanned documents quickly with secure delivery ensuring data safety. Enjoy the convenience of immediate access while safeguarding your information against unauthorised access.
Cost-Effective and Compliant:
Reduce costs by avoiding full-scale digitisation while maintaining compliance with industry regulations and privacy standards. Benefit from a streamlined process that delivers both financial savings and regulatory assurance.
Scan on Demand - How it Works
Our Scan on Demand process at DSM is thoughtfully designed to offer a seamless, secure, and tailored approach to document digitisation. We start by working closely with you during the consultation phase to fully understand your needs and define the project scope. Once your documents are collected and securely transported to our facility, they are carefully catalogued and stored, ready for access whenever you need them. Our service is flexible, allowing you to request digitisation of individual documents or entire boxes on demand.
Each document undergoes meticulous preparation and high-quality scanning, with the option to enhance the digital files using Optical Character Recognition (OCR) technology. This feature converts scanned images into searchable text, making it easier to locate specific information within your documents. Additionally, we ensure that every scanned document meets our rigorous quality standards, providing you with accurate and accessible digital copies.
Each document undergoes meticulous preparation and high-quality scanning, with the option to enhance the digital files using Optical Character Recognition (OCR) technology. This feature converts scanned images into searchable text, making it easier to locate specific information within your documents. Additionally, we ensure that every scanned document meets our rigorous quality standards, providing you with accurate and accessible digital copies.
Consultation:
We begin by collaborating with you to understand your requirements, and defining the project scope to ensure all aspects of your document management needs are addressed. We can either digitise your documents on a set schedule or respond to your specific scan-on-demand requests.
We begin by collaborating with you to understand your requirements, and defining the project scope to ensure all aspects of your document management needs are addressed. We can either digitise your documents on a set schedule or respond to your specific scan-on-demand requests.
Collection and Storage:
Our DSM drivers collect your documents and transport them securely to our facility, where they are catalogued and stored. You can access your inventory at any time through our online portal, DSM Link.
Our DSM drivers collect your documents and transport them securely to our facility, where they are catalogued and stored. You can access your inventory at any time through our online portal, DSM Link.
Scan-On-Demand Activation:
DSM use encrypted transfers via Wizuda’s ISO 27001 platform, and storage in a VDR Azure Hosted environment. Data is protected using MD5 and triple DES encryption, HTTPS with the latest TLS technology for web interactions, and TLS end-to-end encryption for email notifications.
DSM use encrypted transfers via Wizuda’s ISO 27001 platform, and storage in a VDR Azure Hosted environment. Data is protected using MD5 and triple DES encryption, HTTPS with the latest TLS technology for web interactions, and TLS end-to-end encryption for email notifications.
Scan on Demand Process
DSM at a Glance
See What Our Clients Say
“DSM has been looking after all our document storage and retrieval requirements for several years.
Their service has been excellent, with friendly, helpful staff, such as Bridget in administration and John in document collections.
They are particularly helpful when a document needs to be accessed quickly, say for an audit or to track a customer complaint.
I would recommend them without hesitation.”
Gerry Kavanagh, Sales ManagerTakumi Precision Engineering
“DSM has been a long-term vendor of ours and has always been very dependable.
We have never had any delays in their service in all these years.
The staff is always very friendly and helpful no matter what you request.
We are confident that all our records with them are safe and confidential.
We highly recommend DSM for their data management service”.
Manish Bhatt – General Manager Eagle Lodge Cardiology Clinic
‘’DSM has been an incredibly dependable supplier for our company for an extended period. Their service has always been outstanding, and we have never encountered any disruptions. The team members are consistently friendly and accommodating, always ready to assist with any requests. We trust them completely with the safety and confidentiality of all our records. We wholeheartedly recommend DSM for their exceptional data management service.’’
Lisa Ryan, Technical Records SpecialistEngine Lease Finance Corporation (elfc)
‘’DSM has been managing our confidential records for many years and has consistently delivered effective, reliable assistance in a friendly and professional manner. They respond to our requests for storage/collection and retrieval in a most prompt manner, and we have complete confidence in the safety and safeguarding of all our documentation. We would have no hesitation in recommending DSM to any other organisation.’’
Anne Madden, Clerical OfficerSt. Ita’s Community Hospital
‘’DSM has been responsible for managing our documents for numerous years and has consistently delivered effective, reliable assistance. As a company subject to regulations mandating safeguarding our records from degradation and misplacement, we are completely assured that DSM upholds our records to the utmost standards. We wholeheartedly support DSM.’’
Aisling Gorman, CSC Receptionist/ HR AdministratorTeleflex
‘’DSM has been our supplier for many years and has consistently delivered excellent and reliable service. Over the years, we have never experienced any service disruptions.
Their employees are always very friendly and helpful. I would highly recommend DSM for their efficiency and professionalism.’’
Catherine Pratt, Accounts AssistantSerosep Ltd.
After conducting extensive market research to find a suitable company, I discovered
that DSM was the most professional, competitive, and preferred partner for Offaly
County Council’s records management needs. Interacting with them is effortless, and
their professionalism shines through every encounter.
Emma McLoughlin - Records Management TeamOffaly County Council
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Tailored Solutions For Your
Paper Based Records Needs
Talk to our Team
We’re here to assist you with any questions or needs you may have.
Call us at +353 61 332 206, email info@dsm.ie, or fill out the form.
Call us at +353 61 332 206, email info@dsm.ie, or fill out the form.