Offsite Physical Records
Storage & Management
Offsite Physical Records
Storage & Management
Secure, Efficient, and Reliable Offsite Records Storage
Offsite Records Storage & Management involves the secure, organised, and compliant handling of physical paper based records throughout their lifecycle. This service ensures that your vital business documents are stored in a protected environment, are easily retrievable, and managed according to regulatory requirements. For over 25 years, DSM has been a trusted partner for both the Public and Private Sectors, providing comprehensive solutions that are tailored to meet your business’s needs.
DSM Offsite Records Storage Highlights:
Secure Storage:
Our secure records storage warehouse is designed to protect your records with top-tier security systems, environmental safeguards, and meticulous inventory management. Each box is barcoded and tracked, ensuring we maintain our 99.99% accuracy in inventory management.
Quick & Easy Document Retrieval:
Access your records anytime through our reliable online portal, DSM Link. We offer scan-on-demand and delivery via our DSM vans, including same-day, emergency, and out-of-hours options. Our advanced track-and-trace system ensures easy record location.
Compliance Assistance:
Our team helps you navigate regulations like GDPR, ISO, FDA, and other legal requirements, ensuring your records are fully compliant with features like retention date management, inventory reporting, and secure access controls.
Categorising, Cataloguing, & Indexing Records
DSM’s records categorising, cataloguing and indexing service is a critical component of our Offsite Records Storage solution, ensuring your records are organised and easily accessible. By systematically cataloguing each box of records and indexing each individual record (optional), we provide a clear and searchable structure for your stored records, making retrieval quick and efficient. The onboarding process involves three steps:
Paper Based Records Sort:
Before cataloguing, we categorise your records to decide if they need to be stored, digitised, or securely destroyed. This ensures you only store what you need, optimising cost and efficiency.
Systematic & Detailed Cataloguing:
Each box of records is assigned a unique identifier barcode and categorised based on your specific needs. Comprehensive metadata is recorded, including retention dates, document type, staff access control levels and any relevant regulatory information.
Each box of records is assigned a unique identifier barcode and categorised based on your specific needs. Comprehensive metadata is recorded, including retention dates, document type, staff access control levels and any relevant regulatory information.
Records Level Indexing:
An optional, additional service that enhances organisation and tracking by barcoding each individual record for precise management and easy retrieval.
An optional, additional service that enhances organisation and tracking by barcoding each individual record for precise management and easy retrieval.
Offsite Physical Records Storage & Management
DSM at a Glance
See What Our Clients Say
“DSM has been looking after all our document storage and retrieval requirements for several years.
Their service has been excellent, with friendly, helpful staff, such as Bridget in administration and John in document collections.
They are particularly helpful when a document needs to be accessed quickly, say for an audit or to track a customer complaint.
I would recommend them without hesitation.”
Gerry Kavanagh, Sales ManagerTakumi Precision Engineering
“DSM has been a long-term vendor of ours and has always been very dependable.
We have never had any delays in their service in all these years.
The staff is always very friendly and helpful no matter what you request.
We are confident that all our records with them are safe and confidential.
We highly recommend DSM for their data management service”.
Manish Bhatt – General Manager Eagle Lodge Cardiology Clinic
‘’DSM has been an incredibly dependable supplier for our company for an extended period. Their service has always been outstanding, and we have never encountered any disruptions. The team members are consistently friendly and accommodating, always ready to assist with any requests. We trust them completely with the safety and confidentiality of all our records. We wholeheartedly recommend DSM for their exceptional data management service.’’
Lisa Ryan, Technical Records SpecialistEngine Lease Finance Corporation (elfc)
‘’DSM has been managing our confidential records for many years and has consistently delivered effective, reliable assistance in a friendly and professional manner. They respond to our requests for storage/collection and retrieval in a most prompt manner, and we have complete confidence in the safety and safeguarding of all our documentation. We would have no hesitation in recommending DSM to any other organisation.’’
Anne Madden, Clerical OfficerSt. Ita’s Community Hospital
‘’DSM has been responsible for managing our documents for numerous years and has consistently delivered effective, reliable assistance. As a company subject to regulations mandating safeguarding our records from degradation and misplacement, we are completely assured that DSM upholds our records to the utmost standards. We wholeheartedly support DSM.’’
Aisling Gorman, CSC Receptionist/ HR AdministratorTeleflex
‘’DSM has been our supplier for many years and has consistently delivered excellent and reliable service. Over the years, we have never experienced any service disruptions.
Their employees are always very friendly and helpful. I would highly recommend DSM for their efficiency and professionalism.’’
Catherine Pratt, Accounts AssistantSerosep Ltd.
After conducting extensive market research to find a suitable company, I discovered
that DSM was the most professional, competitive, and preferred partner for Offaly
County Council’s records management needs. Interacting with them is effortless, and
their professionalism shines through every encounter.
Emma McLoughlin - Records Management TeamOffaly County Council
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Tailored Solutions For Your
Paper Based Records Needs
Talk to our Team
We’re here to assist you with any questions or needs you may have.
Call us at +353 61 332 206, email info@dsm.ie, or fill out the form.
Call us at +353 61 332 206, email info@dsm.ie, or fill out the form.