Call Us: 061 332 206

Your Trusted Partner
for Physical Records
Management & Storage

Your Trusted Partner
for Physical Records
Management & Storage

Offsite Records Storage & Secure Shredding

Welcome to DSM’s Physical Records Management & Storage service. We understand that managing physical documents is crucial for maintaining the integrity and security of your business information. Our comprehensive suite of services – Offsite Storage, Secure Vaults, and Secure Shredding – ensures that your paper based records and documents are safely stored, easily accessible, and securely destroyed at the end of the required retention period. Our services are designed to help you meet regulatory and legal compliance requirements while safeguarding your valuable records. Explore our offerings to discover how we can partner to enhance your record management processes.

Service Overview

Offsite Storage:

Complete offsite records lifecycle management, saving you time, ensuring compliance, and providing peace of mind with secure storage of your paper based records.

Secure Vault:

Store your most sensitive and critical documents in our highly secure vaults. Ideal for documents requiring the highest level of protection like Deeds, Wills, Patents, Media Tapes/Disks & Art.

Secure Shredding:

Confidentially destroy documents and records you no longer need with our secure shredding services. Ensure compliance and protect your data.

Service Overview

Offsite Storage:

Complete offsite records lifecycle management, saving you time, ensuring compliance, and providing peace of mind with secure storage of your paper based records.

Secure Vault:

Store your most sensitive and critical documents in our highly secure vaults. Ideal for documents requiring the highest level of protection like Deeds, Wills, Patents, Media Tapes/Disks & Art.

Secure Shredding:

Confidentially destroy documents and records you no longer need with our secure shredding services. Ensure compliance and protect your data.

Key Benefits of working with
DSM to manage and store
your physical records

DSM has over 26 years of knowledge and experience in handling, organising, and storing physical documents. We efficiently manage large volumes of records, ensuring proper indexing and categorisation, and adhere to best practices for security and compliance. This expertise helps minimise errors and streamline the process.  

Outsourcing offsite storage and records management can be more cost-effective than maintaining in-house facilities and staff. It eliminates the need for investing in physical storage space, security measures, and the ongoing costs associated with managing these resources. You pay for the services you use, which can be more economical.

DSM has robust security measures to protect your sensitive information. We ensure that your records are securely stored and handled in accordance with our ISO standards.  

As your business grows or changes, as your record management partner, we can easily scale our services to meet your evolving needs. Whether you need additional storage space, faster retrieval times, or specialised handling, we can adapt our offerings to align with your requirements, providing flexibility that can be challenging to achieve with in-house solutions.

FAQs

Outsourcing record storage offers several benefits, including enhanced security, cost savings, improved compliance, and access to specialised expertise. It also frees up valuable office space and allows your staff to focus on core business activities while our extended staff focus on looking after your records

We store a wide range of documents, including, medical records, legal documents, financial records, engineering drawings, employee records, quality and manufacturing records and more. Our services cater to various industries, ensuring all document types are securely managed.

Yes, you can access and order services at any time through our web portal: DSM Link, which provides real-time visibility into your records inventory. You can also request retrievals via phone, and we offer same-day and next-day delivery services, 2 hours express for urgent requests and out of hours/weekend on call availability 24x 7.

We adhere to strict confidentiality protocols and are ISO 9001:2015 certified for quality management and ISO 27001:2013 certified for information security. Our staff are vetted and trained in data protection and confidentiality and have signed confidentially agreements to ensure all records are handled with the utmost care and security.

Our facilities are equipped with state-of-the-art fire detection and suppression systems, as well as flood prevention measures. We also have disaster recovery plans in place to ensure the safety and integrity of your documents in case of emergencies.

Items that can be stored in the secure vault include legal documents such as contracts, wills and deeds, financial records, sensitive medical records, product patents, long term archive files, backup tapes, IT Hardware and other sensitive or valuable assets that require enhanced security.

Our process ensures your documents are cross shred to DIN Level 3 and follow strict protocols to ensure that all documents are destroyed and unrecoverable. Our processes are carried out onsite at DSM and are compliant with industry standards and regulations EN15713 Secure Destruction of Confidential data Code of Practice.

See What Our Clients Say

Talk to our Team

We’re here to assist you with any questions or needs you may have.
Call us at +353 61 332 206, email info@dsm.ie, or fill out the form.