In today’s data-driven world, organisations face increasing pressure to manage physical records with the same rigour and transparency as digital information. That’s where DSM Onsite steps in—a secure, cloud-enabled module designed for organisations that want to self-manage their records internally, without compromising on compliance, visibility, or operational efficiency.
Built on Proven Infrastructure
DSM Onsite is powered by DSM’s Total Recall Envision Core, a platform trusted by organisations worldwide for robust records management. With DSM Onsite, you gain full control over your records lifecycle—from initial intake to secure destruction—while maintaining the highest standards of compliance and operational oversight.
Key Features at a Glance
- Barcode-Based Record Tracking: Achieve enhanced traceability for every file and box in your inventory.
- File-Level Indexing: Index records with up to 42 metadata fields for granular search and retrieval.
- Migration Support: Seamlessly transition from legacy systems with expert guidance.
- Compliance-Ready: Built to meet ISO 27001:2022 and GDPR requirements.
- Audit Trails & Access Logs: Know exactly who accessed or retrieved each file, with comprehensive reporting.
- Role-Based Access & MFA: Ensure only authorised users can access sensitive records.
- Daily Encrypted Backups: Your data is protected, with restore capability within 24 hours.
- 24/7 Access via DSM Link Portal: Manage your records anytime, anywhere.
- Secure Destruction Workflows: Configurable retention schedules and defensible destruction processes.
Empowering Your Team
With DSM Onsite, your organisation can:
- Self-manage and control records internally.
- Track file status, location, and user access in real time.
- Scale effortlessly to meet high-volume requirements.
- Benefit from flexible intake workflows and comprehensive support and training.
Seamless Integration & Additional Services
DSM Onsite isn’t just about onsite management. It integrates seamlessly with DSM’s offsite services, offering:
- End-to-end visibility and control over offsite records.
- Secure, DIN Level 3 shredding with full custody chain and destruction certificates.
- Scan-on-demand or bulk digitisation for easy access to digital records.
- Electronic records management for both scanned and digitally born files.
- A full range of consumables, including banker boxes, unique barcodes, and tamper-evident security seals.
Why Choose DSM Onsite?
Whether you’re looking to modernise your records management, ensure compliance, or simply gain peace of mind, DSM Onsite delivers a flexible, secure, and scalable solution tailored to your needs.
Ready to take control of your records?
Contact DSM today to learn how DSM Onsite can transform your records management strategy.
