Secure Vault Storage | Records Management & Storage

Secure Vault Storage &
Asset Management

Safeguard Your Most Critical Assets

In an ever-evolving digital world, the importance of secure asset storage cannot be overstated. DSM’s Secure Vault offers a highly secure, climate-controlled environment tailored to protect your most sensitive and valuable items. Whether it’s legal documents (contracts, wills, deeds), financial records, sensitive medical records, product patents, backup tapes or IT hardware, our secure vaults provide an unmatched level of protection to ensure your peace of mind.

DSM Secure Vault Highlights

Climate-Controlled Environment

Our vaults are meticulously maintained to meet ISO 9001 standards, ensuring optimal temperature and humidity levels at all times. This climate control is essential for preserving the integrity of your assets, whether they are sensitive medical records, product patents, or long-term archive files.

Fire Suppression System

Protect your assets from fire risks with our environmentally friendly IG-541 Inergen extinguishing system. This advanced fire suppression technology uses natural gases found in the earth’s atmosphere, providing immediate fire detection and suppression without harming your assets. In case of a fire, our system activates instantly to keep your critical documents and assets safe.

Track and Trace with Asset Retention Management

Gain complete control and visibility over your stored assets with DSM’s comprehensive track and trace system. Our in-transit inventory tracking ensures you can monitor the location and status of each item with audit trails available through our DSM Link portal. Additionally, our Asset Retention Date Management system helps you stay compliant by tracking retention periods and notifying you when items are due for review or secure disposal.

Categorising, Cataloguing, and Indexing Assets

DSM’s asset categorising, cataloguing, and indexing service is an essential part of our Secure Vault solution, ensuring your assets are organised and easily accessible. By systematically categorising and cataloguing each asset, we provide a clear and searchable structure, making retrieval quick and efficient. The onboarding process involves three steps:

Asset Classification and Sorting: Before cataloguing, we classify your assets to determine if they need to be stored, digitised, or securely destroyed. This step ensures that only the necessary assets are stored, optimising both cost and efficiency.

Systematic & Detailed Cataloguing:
Each asset or box of assets is assigned a unique identifier barcode and categorised based on your specific requirements. Comprehensive metadata is recorded, including retention dates, asset type, staff access control levels, and any relevant regulatory information.

Asset Level Indexing:
An optional service that enhances organisation and tracking by barcoding each individual asset for precise management and easy retrieval. This service is particularly valuable for items requiring frequent access or stringent regulatory compliance.

Secure Vault Process

DSM at a Glance

See What Our Clients Say

“DSM has been looking after all our document storage and retrieval requirements for several years. Their service has been excellent, with friendly, helpful staff, such as Bridget in administration and John in document collections. They are particularly helpful when a document needs to be accessed quickly, say for an audit or to track a customer complaint. I would recommend them without hesitation.”

“DSM has been a long-term vendor of ours and has always been very dependable. We have never had any delays in their service in all these years. The staff is always very friendly and helpful no matter what you request. We are confident that all our records with them are safe and confidential. We highly recommend DSM for their data management service”.

‘’DSM has been an incredibly dependable supplier for our company for an extended period. Their service has always been outstanding, and we have never encountered any disruptions. The team members are consistently friendly and accommodating, always ready to assist with any requests. We trust them completely with the safety and confidentiality of all our records. We wholeheartedly recommend DSM for their exceptional data management service.’’

‘’DSM has been managing our confidential records for many years and has consistently delivered effective, reliable assistance in a friendly and professional manner. They respond to our requests for storage/collection and retrieval in a most prompt manner, and we have complete confidence in the safety and safeguarding of all our documentation. We would have no hesitation in recommending DSM to any other organisation.’’

‘’DSM has been responsible for managing our documents for numerous years and has consistently delivered effective, reliable assistance. As a company subject to regulations mandating safeguarding our records from degradation and misplacement, we are completely assured that DSM upholds our records to the utmost standards. We wholeheartedly support DSM.’’

‘’DSM has been our supplier for many years and has consistently delivered excellent and reliable service. Over the years, we have never experienced any service disruptions. Their employees are always very friendly and helpful. I would highly recommend DSM for their efficiency and professionalism.’’

After conducting extensive market research to find a suitable company, I discovered that DSM was the most professional, competitive, and preferred partner for Offaly County Council’s records management needs. Interacting with them is effortless, and their professionalism shines through every encounter.

Offsite

Secure Shredding

Scan On Demand

Bulk Scanning

Large Format Scanning

Talk to our Team

We’re here to assist you with any questions or needs you may have. Call us at +353 61 332 206, email info@dsm.ie, or fill out the form.

Digital Record Management & Storage

Secure Vault Storage & Asset Management

Secure Vault Storage & Asset Management

Safeguard Your Most Critical Assets

DSM Secure Vault Highlights

Climate-Controlled Environment

Fire Suppression System

Track and Trace with Asset Retention Management

Categorising, Cataloguing, and Indexing Assets

Secure Vault Process

DSM at a Glance

See What Our Clients Say

Tailored Solutions For YourPaper Based Records Needs

Talk to our Team

Contact Us

061 232 206 info@dsm.ie

Annacotty Business Park, Annocotty, Co. Limerick V94 H6AO

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Services

Industries

About Us

Resources

Contact Us

061 232 206 info@dsm.ie

Annacotty Business Park, Annocotty, Co. Limerick V94 H6AO

Follow Us

© Copyright 2024 DSM. All rights reserved.

Design by blink design Developed by WebDevBuilders Ltd

Secure Vault Storage &
Asset Management

Secure Vault Storage &
Asset Management

Tailored Solutions For Your
Paper Based Records Needs

061 232 206
info@dsm.ie

Annacotty Business
Park,
Annocotty,
Co. Limerick
V94 H6AO

Design by blink design
Developed by WebDevBuilders Ltd

061 232 206
info@dsm.ie

Annacotty Business
Park,
Annocotty,
Co. Limerick
V94 H6AO

Design by blink design
Developed by WebDevBuilders Ltd