Offsite Physical Records
Storage & Management
Offsite Physical Records
Storage & Management
Secure, Efficient, and Reliable Offsite Records Storage
Offsite Records Storage & Management involves the secure, organised, and compliant handling of physical paper based records throughout their lifecycle. This service ensures that your vital business documents are stored in a protected environment, are easily retrievable, and managed according to regulatory requirements. For over 25 years, DSM has been a trusted partner for both the Public and Private Sectors, providing comprehensive solutions that are tailored to meet your business’s needs.
DSM Offsite Records Storage Highlights:
Secure Storage:
Our secure records storage warehouse is designed to protect your records with top-tier security systems, environmental safeguards, and meticulous inventory management. Each box is barcoded and tracked, ensuring we maintain our 99.99% accuracy in inventory management.
Quick & Easy Document Retrieval:
Access your records anytime through our reliable online portal, DSM Link. We offer scan-on-demand and delivery via our DSM vans, including same-day, emergency, and out-of-hours options. Our advanced track-and-trace system ensures easy record location.
Compliance Assistance:
Our team helps you navigate regulations like GDPR, ISO, FDA, and other legal requirements, ensuring your records are fully compliant with features like retention date management, inventory reporting, and secure access controls.
Categorising, Cataloguing, & Indexing Records
DSM’s records categorising, cataloguing and indexing service is a critical component of our Offsite Records Storage solution, ensuring your records are organised and easily accessible. By systematically cataloguing each box of records and indexing each individual record (optional), we provide a clear and searchable structure for your stored records, making retrieval quick and efficient. The onboarding process involves three steps:
Paper Based Records Sort:
Before cataloguing, we categorise your records to decide if they need to be stored, digitised, or securely destroyed. This ensures you only store what you need, optimising cost and efficiency.
Before cataloguing, we categorise your records to decide if they need to be stored, digitised, or securely destroyed. This ensures you only store what you need, optimising cost and efficiency.
Systematic & Detailed Cataloguing:
Each box of records is assigned a unique identifier barcode and categorised based on your specific needs. Comprehensive metadata is recorded, including retention dates, document type, staff access control levels and any relevant regulatory information.
Each box of records is assigned a unique identifier barcode and categorised based on your specific needs. Comprehensive metadata is recorded, including retention dates, document type, staff access control levels and any relevant regulatory information.
Records Level Indexing:
An optional, additional service that enhances organisation and tracking by barcoding each individual record for precise management and easy retrieval.
An optional, additional service that enhances organisation and tracking by barcoding each individual record for precise management and easy retrieval.
Offsite Physical Records Storage & Management
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Tailored Solutions For Your
Paper Based Records Needs
Talk to our Team
We’re here to assist you with any questions or needs you may have. Call us at +353 61 332 206, email info@dsm.ie, or fill out the form.
